[New Job Vacancy] job in City of Littleton, CO, (Littleton, CO 80120) – Jobs in Littleton, CO 80120

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Job Opening details:-
Company Name :- City of Littleton, CO
Position Name :-
Company Location :- Littleton, CO 80120
Job Category :- Jobs in general

Full Job Description :-
Description

The City of Littleton Police Department is looking for an experienced administrative professional to provide excellent customer service, create and maintain administrative processes and procedures, manage a variety of projects, and provide executive level support to the Chief of Police.

The ideal candidate has executive level support experience, enjoys working with the public, and has outstanding communication and interpersonal skills, including the ability to use discretion and interact with challenging or demanding customers while maintaining a calm, professional demeanor. The ideal candidate is an organized and dedicated team player and is quick to provide creative solutions for unexpected issues.

The City of Littleton is a vibrant community south of Denver and is consistently voted as one of America’s Best Small Cities. Home to a charming and historic downtown, a variety of shopping venues, restaurants, parks and trails, there is a lot to offer to the wonderful people who live and work here. The City of Littleton offers outstanding benefits and perks to its employees. For more information, please see the 2022 Benefit Guide.

The City of Littleton believes in attracting and retaining the best talent and our strategies include
hiring in at market pay and career development opportunities.

In addition to your application, please submit a cover letter that describes why you are the best candidate for this position with the City of Littleton.

Starting pay at or near $31.90 per hour ($66,350 annually)

This full-time position is non-exempt per FLSA and is eligible for overtime compensation.

Work Schedule:

The normal schedule for this position is 7:30am to 4:00pm, Monday through Friday, but the exact times may be flexible. This position works in person at 2255 W. Berry Ave but has the option to telework occasionally as needed and approved.

Application Deadline:

Applications will be accepted until a qualified pool of candidates is established, but
preference will be given to complete applications received by 5 pm on Friday, April 29, 2022. Those who do not apply by this date may or may not be considered.

Anticipated Hiring Process:

Applications will be reviewed by the Police Chief
Interviews – Interview with a panel comprised of a minimum of 2 panelists
Background Investigation – Finalist required to successfully complete full background investigation, polygraph and drug screen
Offer made at conclusion

The expected duration of the hiring process is 6 to 12 weeks. Applicants who enter the process but are not selected for employment are not eligible to re-apply for the same position with the City of Littleton for one year.

The City of Littleton is an equal opportunity employer.

Essential Duties & Responsibilities

Determines customer needs and provides information or services.
Responds to citizen complaints and resolves appropriately.
Tracks department assignments and completes special projects.
Receives, tracks and disseminates electronic documents such as subpoenas, and other critical, time sensitive documents specific to department operations.
Establishes office procedures and methods and assists with the development of department related policies.
Attends private or politically sensitive meetings and may take notes as assigned.
Schedules and coordinates meetings for Chief of Police.
Coordinates events, meetings, and special functions on behalf of the Chief.
Communicates information between Chief of Police and other city department leaders, the city manager, and council members.
Identifies and recommends changes to improve communication or processes.
Researches, gathers, reviews, analyzes and summarizes data for reports and correspondence.
Establishes, updates and maintains manual filing systems and computer software programs to track information. Plays a significant role in the digital management of documents for the department.
Arranges travel and prepares required travel related documentation.
Reviews and proofreads a variety of information to ensure accuracy of information and consistency with administrative policy, format, and grammatical correctness.
Assists in the preparation and administration of the departmental budget including tracking expenditures and other fiscal management as assigned.
May lead cross-divisional projects to improve business processes for the department.
May serve as an Emergency Worker.
Performs other similar assignments and projects as required.

Minimum Qualifications

Requires high school diploma or equivalent; and
A minimum of five (5) years of administrative support experience in a demanding business environment; or
An equivalent combination of business education, training, or work experience which provides the knowledge, skills, and abilities required to perform the essential functions of the position.
Must be able to pass a pre-employment background investigation, polygraph, and drug screen.

PREFERRED QUALIFICATIONS:

Work experience providing executive level administrative support
Experience working in a law enforcement environment
Experience with Web-Invoicing, Cobblestone, or other accounting and contract software

Knowledge, Skills, Abilities

Requires outstanding interpersonal and communication skills, both written and verbal.
Ability to manage competing priorities and deadlines in a calm, organized manner.
Strong time management skills with ability to organize and schedule meetings and activities efficiently.
Advanced knowledge of principles and processes for providing customer and personal services.
Ability to maintain confidentiality, and exercise political savvy and discretion at all times, utilizing sound judgment and discretion when disseminating information to others, including the general public.
Knowledge of business and management principles.
Ability to lead others effectively and gain cooperation without having formal authority over them.
Ability to manage multiple projects or programs as assigned.
Ability to work independently, set objectives and determine how to proceed.
Ability to act, change or challenge decisions to meet performance goals or commitments.
Advanced attention to detail and accuracy.
Requires considerable judgment, tact, discretion, and initiative.
Advanced technology skills with Microsoft applications and applications specific to area of assignment.

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