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Company name : Susan G. Komen
Vacant position : Remote Administrative Assistant – Mission
Company location : Denver, CO
job description : About Susan G. Komen
Susan G. Komen brings a 100% virtual working environment, and you can work anywhere within the U.S. We are a force united by a promise to end breast cancer forever. For over 30 years, we’ve led the way funding groundbreaking research, community health initiatives and advocacy programs in local communities across the U.S. and in more than 30 countries. Susan G. Komen is the ONLY organization that addresses breast cancer on multiple fronts such as research, community health, global outreach and public policy initiatives in order to make the biggest impact against this disease.
Komen strives to have a culture of passionate, growth-minded professionals who thrive in a team environment and work collaboratively to inspire greatness in others! We take an ongoing approach to ensure open communication from all levels throughout the organization. It’s encouraged to give and receive feedback to ensure two way accountability with a focus on continual improvement both personally and professionally!
What You’ll Be Doing in the role of Administrative Assistant
The Administrative Assistant, Mission is a team-oriented, highly organized, and proactive problem solver who will provide a full range of senior-level administrative support to the Senior Vice President of Mission and members of Mission Leadership Team. The AA will perform daily administrative duties involving a broad variety of tasks that include managing an active and frequently changing calendar of appointments; completing expense reports; composing and preparing correspondence, PowerPoint presentations, and reports; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
What You Will Bring to the Table
Demonstrate superb judgment while managing a variety of situations and confidential matters with discretion.
Administer high-level day-to-day department operations.
Perform a wide variety of word processing, data entry, and presentation tasks.
Prepare and generate budget reconciliation, expense reports, and personnel documents.
Develop and implement record keeping procedure to ensure the accuracy and maintenance of confidential records.
Handle heavy scheduling and calendar management, coordinating complex meetings with multiple participants and locations, including in virtual settings through conference calls with Teams, Zoom or WebEx.
Coordinate travel and create and modify travel itineraries quickly and accurately.
Anticipate pre-meeting needs, conduct research, and prepare materials to accelerate Senior Vice President’s preparation.
Coordinate and manage internal and external events such as staff meetings, committee meetings, and overseeing all scheduling, communication, technology, logistics and related follow-up activities.
Assist in, attend, and take notes in key department projects and meetings.
Serve as point of contact for on-boarding new department staff.
Champion and build team culture by tracking, celebrating, and highlighting important team and employee milestones.
Work closely with other administrative assistants to facilitate communication and ensure timely and efficient information flow.
Build and foster working relationships within division and across the enterprise.
All other duties as assigned.
We Already Know You Will Also Have
Work Experience: 10 – 15 years
Education: Associate Degree: Business Administration, English, Other Fields of Study
In addition to the qualifications above the successful candidate should have:
A minimum of 10 years work experience in the capacity of an Executive Assistant supporting and/or reporting to a senior executive.
High-energy individual, with a passion to learn and contribute.
Deep experience performing administrative work that requires analysis, initiative, discretion, and independent judgment.
Impeccable execution of administrative activities, with high attention to detail, organization, and process.
Comfortable with frequent access to confidential information and ability to exercise utmost discretion.
Superior verbal and written communication skills, with experience in creation and management of executive-level communications
Adaptability in response to changing priorities and needs.
Ability to evaluate questions from peers and escalate to the appropriate personnel.
Strong relationship management skills, ability to build a personal network throughout the company.
Ability to prioritize long task lists and meet deadlines.
Ability to effectively represent the organization in its relationships with donors, volunteers, advisors, and others.
Flexibility working independently or partnering with a variety of teams.
Ability to work well across the organization with employees of all levels and in all departments.
Strong Word, Excel, PowerPoint, Outlook, and SharePoint skills.
So what’s in it for you?
Komen believes in the importance of taking care of our employees so that in turn they can be committed to supporting our critical mission to support those impacted by breast cancer and to help find cures. That is what Komen provides away from the computer:
Health, dental, vision and a retirement plan with a 6% employer match
Generous Paid Time Off Plan
Flexible work arrangement in a fully remote working environment
Bi-weekly work from home stipend
A culture of learning and development
And so much more!
Susan G. Komen is fair and equal in all of its employment practices for persons without regard to age, race, color, religion, gender, national origin, disability, veteran status or sexual orientation. Additionally we embrace Diverse Teams & Perspective and we find strength in the diversity of cultural backgrounds, ideas, and experiences.
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